Executing A Comprehensive On-boarding Plan
On-boarding programs assist new hires with acclimating to the organization’s culture and position employees on the right path for personal and career success. Once a company has opted for a formal on-boarding program, a detailed plan must be drafted to ensure the program’s seamless execution and overall effectiveness.
After essential components have been decided upon (discussed in On-boarding- Necessary Program or Waste of Time), HR or other team development coordinators need to map out a strategy to ensure that nothing is overlooked and slips through the cracks. “Project Perspectives” is a resourceful tool to outline ideas and organize tasks.
Each day should be broken down on the Project Perspectives outline. Granular details would include:
- General overview for each day
- Itemized sections by subject heading
- Materials needed for distribution
- Lead instructor for each section
- Start/stop time for sessions
So that all associates involved can plan their days accordingly, a master calendar broken down by participating associates leading sessions should be included.
A similar agenda highlighting day overview and session titles/times should be provided to each new hire to increase comfort levels as to what the program entails. Delegation to support staff who are not involved in teaching sessions can involve printing distribution materials and booklets, and also organizing practical logistics of the program such as meals and snacks.
On-boarding is often a company-wide endeavor for small to medium business, and relies upon an entire HR/Education department for larger organizations. On the surface, a comprehensive on-boarding program may appear to be an overwhelming responsibility and consume much of associates’ valuable time. However, the benefits to providing a comprehensive program and facilitating a smooth transition will pay dividends in the company’s overall stability.